October 25th

AGENDA

Updates
Calendar
Faculty Update – Building the Student Experience
Meeting Schedule for the Quarter
ASM Leadership Position
VP Position in the ASM
1st Year Participation
Student Oath of Principles
Upcoming Topics for ASM meetings
Agenda Items for Next Time
Tool Time: why you stink at delegation

1. Updates – here from everyone.

a. Good. Fine. Great. Etc.

b. Danielle has been meeting with Kathy K.

2. Calendaring

Discuss Key Dates for ASM Board Members.

October

10/27 – 10/29 – Net Impact Conference

10/28 – C4C Walk for Gold

November

11/2 – Halloween Party at the Villa

11/6 – Pre-election Social event, 6-9pm

11/8 – Prospective Student Event

11/9 – ASM Speeches and Elections – 10:30

11/9 – 1st Year v. 2nd Year football game 3-4:30

11/9 – Post Election Celebration – 5pm -??

11/9 – Alumni Social 7-9 in Sac

11/9 – Marketing Panel?

11/16 – Faculty Spotlight Event: Professor Elsbach

11/27 – Net Impact Green Bag

11/29 – Clubs attend the ASM Meeting

December

12/7 – ASM Transition Dinner

12/13 – Winter Celebration

Building the Student Experience – update from Professor Biyalogorsky

a. Enriching the student experience

b. Commuters

c. Deteriation of interaction between students and faculty

d. Want to try and get some of the cohesive student feeling found in the
bay area

e. Interaction with surroundings –buildings, facilities, etc.

f. student budget control

g. Student interaction

h. Interaction with faculty

i. Interaction between students and staff

Think about it, and contact Prof. Biyalgorsky. Shall we do Coffee talks
again? What kind of resources and services can be fixed? Shadowed by 1st
year class.

3. Remaining Meeting Schedule

10/31 – TUESDAY – 7:45am – Room 174

11/7 – TUESDAY – 7:45am – Room 261

11/15 – WEDNESDAY – 12:30pm - Location TBA

11/21 – TUESDAY – 7:45am – Room 174 – New Board

11/29 – WEDNESDAY – 12:45pm – Room 174 – New Board, CLUBS and PIZZA.

12/6 – WEDNESDAY – 12:45pm – Room 174 – New Board

4. ASM Leadership Position Discussion

Tim Keller has come to share his vision of a Director of Leadership
Development position for the ASM. The position will require a new Director
to be accountable to set up feedback and debriefs for GSM leaders/students
so that these individuals could better develop their leadership skills. His
model uses the learning cycle which relies on feedback after a leadership
opportunity/event so that learning can take place while the experience is
fresh. (His model is more sophisticated than this summary.) Key
considerations are: implementation, skill level, manpower to accommodate
another board position, role within the ASM, desire of students, alternative
considerations, etc.

Club vs. ASM position

5. VP Position within the ASM

Danielle’s position was newly created last year. Looking forward, what is
the best way to utilize this position. Keep in mind that we will be looking
at and possible tweaking the duties of all the ASM positions. The VP
position is very important as a liason with clubs, career services, and
student affairs. Based on Danielle’s experience, we’ll discuss what works
best or could work better.

6. 1st Year Participation

Heather O’Leary-Garland spearheaded this conversation based on concerns that
1st Years are a bit busy and may misunderstand the commitment and lifestyle
requirements of the full-time program. The goal of this conversation is to
find ways to foster 1st Year leadership, commitment, and build the GSM
community. Any other goals? (Let’s not discuss the goals too much, but
focus on the our doughty and honorable 1st Year class.)

7. Student Oath Idea

Does the ASM support the idea of a public student oath? (If so, we’ll move
on to the next steps for it.)

8. Upcoming Topics for ASM meetings

9. Agenda Items for Next Time

Position Descriptions and Edits

Revisit Funding Models

10. Tool Time Theme – Why you stink at Delegating

Imagine that you have a great team a team where you communicate so well,
that everyone operates together and understands what needs to get done, by
when, with excellence. Imagine how much you could accomplish if you could
truly rely on your team.

Delegation is an ultra-powerful leadership and management tool. Often,
delegation is confused with “bossing around” and is rarely seen as a
leadership skill but more of an action that results for authority. This
misunderstanding of delegation is very costly to organizations because it
obscures the efficiency and importance of delegation. Importantly, there
are 3 main reasons that managers and leaders stink at delegation. Feel free
to call them the “Three Pillars of Horrible Delegation.”

1. Poor Communication. Many delegators don’t take the small amount
of time to perfect their communication and share a vision with their
delegates. The devil is in the details too, so delegators must time their
communication to be appropriate, not overwhelming, and completely understood
by the delegates.

2. Trust issues (or distrust issues, more likely). Most people have
the ability to do tasks and work on projects. Often, however, they don’t
know the bigger picture as well as the boss. This lack of communication
from their boss sets the delegates up to deliver a product or service that
does not fit with the delegators idea. Based on this type of experience, a
delegator will (wrongly) learn not to trust others, instead of learning to
take responsibility for his or hers poor communication.

3. A Failure to connect the vision with the tasks at hand. Leaders
and managers must be able to share the larger vision and bridge the tasks at
hand to building that vision. “Vision without task is delusion, and task
with out vision is drudgery.” (no source.) Without vision, delegates may
feel like unappreciated and bored. Meanwhile, managers feel awful because
they’re imposing mundane tasks on their (complaining and miserable)
employees! Also, if possible, give the entire project to an employee
instead of just a part of it!

Why you stink at delegation most likely stems from a combination of these
three reasons. Which one of these “three pillars of horrible delegation”
speaks to you? (Actually pick one to use for the following exercise.)

Considering that Pillar, what opportunities in the past have been made MUCH
more difficult because that pillar stunted your ability to delegate? (Think
of a specific example where you didn’t’ delegate because of that pillar.)

Continue to look at that example, but imagine that you were no longer
committing the mistake of that pillar. Actually imagine how the scene could
have gone differently. What could it have been like?

Because you’re reading this, chances are you find yourself in leadership
roles and know that delegation could be an effective way to handle your
workload and deliver results and accomplishments. Given your leadership
roles, find a current situation where you are failing to delegate based on
one of the pillars. In that area, try to start anew so that you can
consider trusting your team. Use the following format to plan your
delegation:

What is the goal you want?

What is the bigger picture?

What needs to get done?

How could you communicate that information?

To whom?

(Who am I forgetting?)

How much info does he or she need in order to get started?

By when will they need more information?

What will be next?

If you don’t entirely know what to do, an easy practice is to communicate
that “I don’t entirely know what to do so make sure that we touch base when
you’ve accomplished such and such. At that point, we’ll figure out what is
next.

Delegation really helps the world be more efficient and can absolutely help
your leadership and your organization to prosper. Delegation is NOT “being
the boss”, but is a skillful technique of communication! Being an excellent
delegator takes some practice and the discipline to pause, if only for a
second, to answer the questions listed above! Doing this nitty gritty work
builds a leaders appreciation for the complexity of communication and a
desire to get it right. Especially because you’ve had a failed or bad
experience delegating can you now focus on the impeccable communication
required for delegating. Now you can see how those small steps backward
open up room for major leaps forward.

Excerpted from humanresourcesabout.com

http://humanresources.about.com/cs/manageperformance/a/delegation.htm

On-going ASM goals:

§ Coordinate high quality operations

§ Leadership – bring well crafted ideas into sustainable actions

§ Proactively support students and student groups to succeed and
thrive, aka the inverted umbrella phenomenon

§ Prepare for smooth transitions

October 18th

AGENDA

Updates
Calendar
Pre-Election Social
Clubs Management
Transitions
Directors’ Goals
Upcoming Topics for ASM meetings
Agenda Items for Next Time
Tool Time: A precursor for delegation

1. Updates – here from everyone (briefly).

a. Jon- busy, good

b. Kevin –

c. Collin –overachiever

d. Andrea

e. Emily

f. Nick

g. Danielle

h. Sara – Meeting with Castanias

i. Josa- Good Busy

j. Geoff – Busy, broke

k. Alex

2. Calendaring

Discuss Key Dates for ASM Board Members.

Next Week’s Meeting Time?

October

11/2 Meet the Dean -

10/20 – Sloshball – Nope

10/27 – 10/29 – Net Impact Conference

10/28 – C4C Walk for Gold

November

11/2 – Halloween Party at the Villa

11/6 – Pre-election Social event, 6-9pm

11/8 – Prospective Student Event

11/9 – ASM Speeches and Elections – 10:30-12

11/9 – 1st Year v. 2nd Year football game 3-4:30

11/9 – Post Election Celebration – 5pm -??

11/9 – Alumni Social 7-9 in Sac

11/9 – Marketing Panel 1-3

11/16 – Faculty Spotlight Event: Professor Elsbach – San Francisco

11/29 – Clubs attend the ASM Meeting

December

12/7 – ASM Transition Dinner

12/13 – Winter Celebration

3. Pre-Election Social

The calendar is tight preceding our ASM elections. Let’s discuss ideas.
For instance, could we make it work to do the PRE-ELECTION SOCIAL on Monday,
November 6th, in the evening? The 1st Years will have class from 2-5pm. We
could set up the social as a pizza function, perhaps. It’s imperative that
we’re all there (with at least one C4C) rep. Does this date allow enough
time for people to decide to run? Last year, people needed to get nominated
before running for office. Perhaps if the Nov 2nd events are cancelled,
this event could fit there?

6:30-9

4. Clubs Management

Danielle has identified November 29th as our meeting date with the clubs.
Perhaps we can do pizza that day and have the clubs present to us about
their schedule. Importantly, we have worked diligently with the clubs so
that each club has the tools to succeed. Most clubs have updated websites by
now. Still issues. Use helpdesk. Communications officer should work
with clubs to keep website information updated and centralized.
Communications person vs. Danielle’s position.

4.5 Tim Keller suggested another ASM position of “Director of Leadership
Development”

Meeting Times

10/31 Tuesday 174

11/7 – Tuesday 261

11/8 – Prospective Students lunch/panel

11/21 – Tuesday 174

5. Transitions

We agreed to help with a strong transition by

coffee/lunch with incumbents
ASM transition dinner – Andrea is taking the lead.
Three overlap meetings with newbies – Final three meetings.
Anything else?

6. Positional Goals

Here’s a list of goals that the ASM has taken on:

Geoff – 1) Continue strong and work hard on the smooth transfer of power. 2)
Formalize documentation for the ASM website.
Danielle - Planning the New Student Leader Orientation
Emily - Reserve Golf Course for Golf Tourney and get the ball rolling, maybe
planning the next committee meeting
Josa – 1) Phone all Alums with Update from students 2. Organize a class gift
campaign in fall quarter to assess the opinions of our class and begin the
process of creating the best message possible to get 100% participation from
our class on donations. 3. Encourage students to attend Alumni Socials,
invite alumni to our socials (when appropriate).
Dre and Kevin - stay involved with C4C after the transition by offering
guidance and being present to major events such as the Wine Tasting benefit,
TOC events and volunteer events.
Paige - stay in touch with the 1st years and help them relax. To ensure
that at least half of the ASM positions are actually competed for. Will do
this w/ targeted emails to 1st years who would like to run for ASM office.
Alex – Graduation speaker, newsletter, calendar for the winter, contact
faculty with event schedule, secure annual funds from the GSM to account for
increased participation from the WPs.
Jon - tour of the Budweiser brewery and to plan events that don’t interfere
with our busy school schedule and allow the first years to get to know the
2nd years better in an environment outside of school.
Nick – present a highly organized and weekly updatable budget for next year.
Prepare or expand the notes to be comprehensive and contain more
institutional memory
Sara –
Tim
Heather – Furthering collaboration between day-time and WP students by
scheduling a meeting between interested students to kick off said
collaboration and planning.
Collin - Bi-weekly (twice a month) newsletter, and host a meeting for 1st
years.

Weird tangent about “Under the Banner of Heaven”

Clubs aren’t overwhelming

Can go to all the parties

7. Upcoming Topics for ASM meetings

8. Agenda Items for Next Time

Position Descriptions and Edits

Student Oath of Principles

9. Tool Time Theme – Leading by Delegation: understand your team’s
strengths

Every team consists of unique team members. A leader’s ability to achieve
results may require him or her to rely on a team. Importantly, every team
member has strengths and weaknesses. Leaders must be able to communicate
with all team members and deploy members successfully. Some team members
dislike oversight, while others enjoy feedback and direction. An ability to
understand each team member is fundamental to a leader’s success with his or
her team. Therefore, it is important to understand individual learning and
intelligence styles. Although many theories exist, two accepted theories
for learning styles and intelligence are auditory/visual/kinesthetic
Learning styles and Gardner’s 7 Intelligences Theory.

First, understand how people learn, then communicate to them accordingly.
Afterwards set up a project for the team that capitalizes on the team
member’s special intelligences.

Learning Styles:

Visual Learners learn through seeing...

These learners need to see the teacher's body language and facial expression
to fully understand the content of a lesson. They tend to prefer sitting at
the front of the classroom to avoid visual obstructions (e.g. people's
heads). They may think in pictures and learn best from visual displays
including: diagrams, illustrated text books, overhead transparencies,
videos, flipcharts and hand-outs. During a lecture or classroom discussion,
visual learners often prefer to take detailed notes to absorb the
information.

Auditory Learners learn through listening…

They learn best through verbal lectures, discussions, talking things through
and listening to what others have to say. Auditory learners interpret the
underlying meanings of speech through listening to tone of voice, pitch,
speed and other nuances. Written information may have little meaning until
it is heard. These learners often benefit from reading text aloud and using
a tape recorder.

Tactile/Kinesthetic Learners learn through , moving, doing and touching...

Tactile/Kinesthetic persons learn best through a hands-on approach, actively
exploring the physical world around them. They may find it hard to sit still
for long periods and may become distracted by their need for activity and
exploration.

Pluralization of Intelligence

While intelligence was initially perceived as a unitary (if overarching)
concept, which could be captured by a single number, a debate soon arose
about whether the concept could legitimately be broken into components. Such
researchers as L.L. Thurstone and J.P. Guilford argued that intelligence was
better conceived of as a set of possibly independent factors. In recent
years, buoyed by findings from fields as disparate as artificial
intelligence, developmental psychology, and neurology, a number of
investigators have put forth the view that the mind consists of several
independent modules or "intelligences."

In Gardner’s "theory of multiple intelligences," he argues that human beings
have evolved to be able to carry out at least seven separate forms of
analysis:

§ Linguistic intelligence (as in a poet);

§ Logical-mathematical intelligence (as in a scientist);

§ Musical intelligence (as in a composer);

§ Spatial intelligence (as in a sculptor or airplane pilot);

§ Bodily kinesthetic intelligence (as in an athlete or dancer);

§ Interpersonal intelligence (as in a salesman or teacher);

§ Intrapersonal intelligence (exhibited by individuals with accurate
views of themselves).

These ideas have attracted some attention on the part of educators seeking a
more comprehensive and individualized educational system. Recently my
colleagues and I have been exploring certain educational implications of the
theory in our own research.

http://www.newhorizons.org/future/Creating_the_Future/crfut_gardner.html

On-going ASM goals:

§ Coordinate high quality operations

§ Leadership – bring well crafted ideas into sustainable actions

§ Proactively support students and student groups to succeed and
thrive, aka the inverted umbrella phenomenon

§ Prepare for smooth transitions

October 4th

AGENDA

Welcome Back
Updates –
Orientation Recap
Trumba Calendar Update
Key Dates
Meeting Schedule
Budget – Update
Fall and Final Quarter
Agenda Items for Next Time
Tool Time: Leadership Theme
Mental Moment

1. Welcome Back Folks. Already we’re all up to our ears in work. I
guess we’re probably used to that by now. We’ve got 9.5 weeks left to
finish up our excellent tenure as the ASM board. We’ll discuss the idea of
quarterly goals (later on), but for now, please consider how you as an ASM
officer can set up the future ASM board for success and complete 2-3 final
ideas/improvements/other for your position.

a. We meet every week.

b. Good to be back

c. Heather likes us. Brings institutional memory to the ASM

d.

2. Updates – here from everyone (briefly).

a. Jon – everything is good

b. Geoff – all is good

c. Kevin – Wine Tasting benefit work has begun

d. Josa – All is well: Alumni relations

e. Emily – Marketing/Golf Tourney

f. Sara – Dir. Academic Affairs

g. Andrea – Community relations –

h. Nick – Finance – Budget stuff

i. Paige – Orientation was great.

j. Heather is the institutional memory

i.
Positions are open. Recruiting/MBA student positions/talk to heather if
interested. Launched new website.

k. Danielle – VP Club –

l. Alex – Scheduling, events in motion, jumped in rankings, giving
work to the next class. Pleased.

3. Orientation Recap – GREAT JOB PAIGE.

Orientation recap by Paige : copy and paste.

4. Trumba is here.

Geoff is in charge of Trumba for now. Please consider if the duty of the
calendar may better fit with the VP of ASM who coordinates with clubs. This
is important because, while everyone can see the calendar, only a select few
can update it. To upload events, a password is needed. Passwords have been
given out to Net Impact, C4C, ASM, Big Bang and Intramurals. Let’s discuss
how to roll out the Calendar and plug it more into everyday use.

5. Key Dates for ASM Board Members

October

10/2 – 1pm, WIL Coffee Talk with the Dean

10/2 – 1-1:45pm, International Business Club kick-off event

10/6 – Dean’s Welcome Lunch/Disting. Spkr.

10/7 – 25th Anniversary Reunion and Gala

10/9- Entrepreneurship Speaker

10/12 – GSM Fall Career Fair

10/14 – Prospective Student Event

10/16 – C4C meeting

10/27 – 10/29 – Net Impact Conference

10/28 – CFC Walk for Gold

November

11/2 – Halloween Party at the Villa

11/2- 1st Year 2nd Year football, 4-5pm

11/8 – Prospective Student Event

11/9 – ASM Elections and Celebration

11/16 – Faculty Spotlight Event: Professor Elsbach

December

12/13 – Winter Celebration

Major Events for Winter and Spring (Some Dates may change):

Snow Day – 1/27/07

Wine Tasting Benefit – 2/23/07 (tentative)

Pier to Peer – 3/8/07. (tentative)

Admitted Students Day – 4/13/07

Picnic Day – 4/14/07

C4C Weekend – 4/20/07 – 4/22/07.

Alumni Golf Tournament – 5/4/07

Graduation – 6/16/07.

6. Meeting Schedule

Some of our meetings conflicts with company visits sponsored by Career
Services. Many of these visits are in October. I’d prefer that we keep
attendance perfect/high so let’s please look at the schedule and see what we
could do. Alternatives meeting times could be Wed before noon, Tues or
Thurs after 3pm?Here’s the current schedule:

10/11 – conflict, Gallup, 12-2pm

10/18 – room conflict (alternate location tba)

10/25 – conflict, Lam

11/1 – Safeway – 1-2pm

11/8 – room conflict, location tba

11/15 – room conflict, location tba

11/22 – Day before Thanksgiving

11/29- okay!

12/6 – okay!

7. Budget Update from Nick

Recap where we are with the budget, moving forward. In order to make smart
decisions going forward, we’ll catch up to the budget, see how orientation
went, and give Jon a figure for the remaining social events this quarter.
More next week.

8. Fall Quarter and The Home-Stretch

Alex’s Dad, fearing his son was a slacker, always gave the advice to “Finish
Strong!” though Paige may note that this statement would be grammatically
improved as “Finish Strongly,” unless one was giving a command to someone
named Strong. Anyway, you all know where this is going: the ASM faces a
choice of how strongly we finish. Traditionally, ASM officers have done
well and finished strongly. I’m committed to finishing with astounding
excellence. I invite everyone to consider what is possible for each
position this quarter. I don’t anticipate people hugging 1st years in the
hallways or retaking Smiley’s Econ class, but it is possible for us to pick
some practical, attainable goals that will clearly move the ASM forward with
its goals:

§ Coordinate high quality operations

§ Leadership – bring well crafted ideas into sustainable actions

§ Proactively support students and student groups to succeed and
thrive, aka the inverted umbrella phenomenon

§ Prepare for smooth transitions (only one quarter away).

Please Discuss. What can we add to the list below?

2006 ASM Board Accomplishments

Exceptional Orientation Activities

Welcome letter to new professors

The Business School 10-Commandments

Trumba Calendar

Coffee Talk Idea Implementation

High Participation in Mid-quarter evaluations

New club funding forms

New website

Dean Castanias’ Talk

Huge C4C attendance

Golf Tourney – netted $3,500+

Wine Tasting Benefit – netted $12,000

Revamped Funding decision-making process

Communication with clubs

Dean Biggart’s Talk

Focus Group for Career Services

Amazing and successful Admitted Students Day

Corrected a Class Schedule Misprint

Transparent and well-kept Budget

Awesome Social and Talk with Barber

Orientation Survey

Rafting Retreat

Coffee Talks and Write-Up

Redefined Ongoing ASM Goals

Institutional Memory for the Budget

Dean’s Fund Allocation Guidelines

Document Storage and Preservation

Fantastic year-end party with slide-show

Family friendly events

9. Tool Time Theme – Leadership

The tool theme for the fall, unless otherwise suggested will be
“leadership.” Please enjoy these tips which may, possibly, change the very
course of your life. There are many types of leaders and various forms of
leadership. One way to understand leadership is through the “leadership
quadrant” which represents four distinct styles of leadership. All of us
fall into one category or multiple categories at different times. In
general, people feel more comfortable in their “home” category. It’s is
very helpful to see how the other forms of leadership will greatly augment
your own distinct style.

Consider where your “home” quadrant is. Also consider which zone is
furthest from you. Where could that remote style of leadership open up
leadership opportunities for you (focus on what’s possible, not why that
style may not be possible for you.) Over the coming quarter, we’ll look at
different techniques or styles of leadership, such as servant leadership,
as well as leadership techniques.

10. Mental Moment

"Nearly all men can stand adversity, but if you want to test a man's
character, give him power." -Abe Lincoln

Fall 2006 - October 25.doc

AGENDA

1. Updates
2. Calendar
3. Faculty Update – Building the Student Experience
4. Meeting Schedule for the Quarter
5. ASM Leadership Position
6. VP Position in the ASM
7. 1^st Year Participation
8. Student Oath of Principles
9. Upcoming Topics for ASM meetings
10. Agenda Items for Next Time
Tool Time: why you stink at delegation

 

1.     Updates – here from everyone.

a.      Good. Fine. Great. Etc.

b.     Danielle has been meeting with Kathy K. 

 

2.     Calendaring

Discuss Key Dates for ASM Board Members.

October

10/27 – 10/29 – Net Impact Conference

10/28 – C4C Walk for Gold

November

11/2 – Halloween Party at the Villa

11/6 – Pre-election Social event, 6-9pm

11/8 – Prospective Student Event

11/9 – ASM Speeches and Elections – 10:30

11/9 – 1^st Year v. 2^nd Year football game 3-4:30

11/9 – Post Election Celebration – 5pm -??

11/9 – Alumni Social 7-9 in Sac

11/9 – Marketing Panel?

11/16 – Faculty Spotlight Event: Professor Elsbach

11/27 – Net Impact Green Bag

11/29 – Clubs attend the ASM Meeting

December

12/7 – ASM Transition Dinner

12/13 – Winter Celebration

 

Building the Student Experience – update from Professor Biyalogorsky

a.      Enriching the student experience

b.     Commuters

c.      Deteriation of interaction between students and faculty

d.     Want to try and get some of the cohesive student feeling found in the bay area

e.      Interaction with surroundings –buildings, facilities, etc.

f.      student budget control

g.      Student interaction

h.     Interaction with faculty

i.       Interaction between students and staff

Think about it, and contact Prof. Biyalgorsky. Shall we do Coffee talks again? What kind of resources and services can be fixed?  Shadowed by 1^st year class.  

 

3.     Remaining Meeting Schedule

10/31 – TUESDAY – 7:45am – Room 174

11/7 – TUESDAY – 7:45am – Room 261

11/15 – WEDNESDAY – 12:30pm - Location TBA

11/21 – TUESDAY – 7:45am – Room 174 – New Board

11/29 – WEDNESDAY – 12:45pm – Room 174 – New Board, CLUBS and PIZZA.

12/6 – WEDNESDAY – 12:45pm – Room 174 – New Board

 

4.     ASM Leadership Position Discussion

Tim Keller has come to share his vision of a Director of Leadership Development position for the ASM.  The position will require a new Director to be accountable to set up feedback and debriefs for GSM leaders/students so that these individuals could better develop their leadership skills.  His model uses the learning cycle which relies on feedback after a leadership opportunity/event so that learning can take place while the experience is fresh.  (His model is more sophisticated than this summary.)  Key considerations are: implementation, skill level, manpower to accommodate another board position, role within the ASM, desire of students, alternative considerations, etc.  

            Club vs. ASM position

 

5.     VP Position within the ASM

Danielle’s position was newly created last year.  Looking forward, what is the best way to utilize this position.  Keep in mind that we will be looking at and possible tweaking the duties of all the ASM positions.  The VP position is very important as a liason with clubs, career services, and student affairs.  Based on Danielle’s experience, we’ll discuss what works best or could work better. 

           

 

6.     1^st Year Participation

Heather O’Leary-Garland spearheaded this conversation based on concerns that 1^st Years are a bit busy and may misunderstand the commitment and lifestyle requirements of the full-time program.  The goal of this conversation is to find ways to foster 1^st Year leadership, commitment, and build the GSM community.  Any other goals?  (Let’s not discuss the goals too much, but focus on the our doughty and honorable 1^st Year class.)

 

7.     Student Oath Idea

Does the ASM support the idea of a public student oath?  (If so, we’ll move on to the next steps for it.)

 

8.     Upcoming Topics for ASM meetings

 

9.     Agenda Items for Next Time

Position Descriptions and Edits

Revisit Funding Models

 

10. Tool Time Theme – Why you stink at Delegating

Imagine that you have a great team a team where you communicate so well, that everyone operates together and understands what needs to get done, by when, with excellence.  Imagine how much you could accomplish if you could truly rely on your team. 

 

Delegation is an ultra-powerful leadership and management tool.  Often, delegation is confused with “bossing around” and is rarely seen as a leadership skill but more of an action that results for authority.  This misunderstanding of delegation is very costly to organizations because it obscures the efficiency and importance of delegation.  Importantly, there are 3 main reasons that managers and leaders stink at delegation.  Feel free to call them the “Three Pillars of Horrible Delegation.”

1.        Poor Communication.  Many delegators  don’t take the small amount of time to perfect their communication and share a vision with their delegates.  The devil is in the details too, so delegators must time their communication to be appropriate, not overwhelming, and completely understood by the delegates.

2.       Trust issues (or distrust issues, more likely).  Most people have the ability to do tasks and work on projects.  Often, however, they don’t know the bigger picture as well as the boss.  This lack of communication from their boss sets the delegates up to deliver a product or service that does not fit with the delegators idea.  Based on this type of experience, a delegator will (wrongly) learn not to trust others, instead of learning to take responsibility for his or hers poor communication.

3.       A Failure to connect the vision with the tasks at hand.  Leaders and managers must be able to share the larger vision and bridge the tasks at hand to building that vision.  “Vision without task is delusion, and task with out vision is drudgery.” (no source.)  Without vision, delegates may feel like unappreciated and bored.  Meanwhile, managers feel awful because they’re imposing mundane tasks on their (complaining and miserable) employees!  Also, if possible, give the entire project to an employee instead of just a part of it!

 

Why you stink at delegation most likely stems from a combination of these three reasons.  Which one of these “three pillars of horrible delegation” speaks to you?  (Actually pick one to use for the following exercise.)

Considering that Pillar, what opportunities in the past have been made MUCH more difficult because that pillar stunted your ability to delegate?  (Think of a specific example where you didn’t’ delegate because of that pillar.)

Continue to look at that example, but imagine that you were no longer committing the mistake of that pillar.  Actually imagine how the scene could have gone differently.  What could it have been like?

Because you’re reading this, chances are you find yourself in leadership roles and know that delegation could be an effective way to handle your workload and deliver results and accomplishments.  Given your leadership roles, find a current situation where you are failing to delegate based on one of the pillars.  In that area, try to start anew so that you can consider trusting your team.  Use the following format to plan your delegation:

What is the goal you want? 

What is the bigger picture? 

What needs to get done? 

How could you communicate that information?

To whom? 

(Who am I forgetting?)

How much info does he or she need in order to get started? 

By when will they need more information? 

What will be next?

If you don’t entirely know what to do, an easy practice is to communicate that “I don’t entirely know what to do so make sure that we touch base when you’ve accomplished such and such.  At that point, we’ll figure out what is next.

 

Delegation really helps the world be more efficient and can absolutely help your leadership and your organization to prosper.  Delegation is NOT “being the boss”, but is a skillful technique of communication!  Being an excellent delegator takes some practice and the discipline to pause, if only for a second, to answer the questions listed above!  Doing this nitty gritty work builds a leaders appreciation for the complexity of communication and a desire to get it right.  Especially because you’ve had a failed or bad experience delegating can you now focus on the impeccable communication required for delegating.  Now you can see how those small steps backward open up room for major leaps forward.

 

Excerpted from humanresourcesabout.com

http://humanresources.about.com/cs/manageperformance/a/delegation.htm

On-going ASM goals:

§         Coordinate high quality operations

§         Leadership – bring well crafted ideas into sustainable actions

§         Proactively support students and student groups to succeed and thrive, aka the inverted umbrella phenomenon

§         Prepare for smooth transitions

 

Fall 2006 - 3 - October 18.doc

AGENDA

1. Updates
2. Calendar
3. Pre-Election Social
4. Clubs Management
5. Transitions
6. Directors’ Goals
7. Upcoming Topics for ASM meetings
8. Agenda Items for Next Time
Tool Time: A precursor for delegation

 

1.     Updates – here from everyone (briefly).

a.      Jon- busy, good

b.     Kevin –

c.      Collin –overachiever

d.     Andrea

e.      Emily

f.      Nick

g.      Danielle

h.     Sara – Meeting with Castanias

i.       Josa- Good Busy

j.       Geoff – Busy, broke

k.      Alex

 

2.     Calendaring

Discuss Key Dates for ASM Board Members.

Next Week’s Meeting Time?

October

11/2 Meet the Dean -

10/20 – Sloshball – Nope

10/27 – 10/29 – Net Impact Conference

10/28 – C4C Walk for Gold

November

11/2 – Halloween Party at the Villa

11/6 – Pre-election Social event, 6-9pm

11/8 – Prospective Student Event

11/9 – ASM Speeches and Elections – 10:30-12

11/9 – 1^st Year v. 2^nd Year football game 3-4:30

11/9 – Post Election Celebration – 5pm -??

11/9 – Alumni Social 7-9 in Sac

11/9 – Marketing Panel 1-3

11/16 – Faculty Spotlight Event: Professor Elsbach – San Francisco

11/29 – Clubs attend the ASM Meeting

December

12/7 – ASM Transition Dinner

12/13 – Winter Celebration

 

3.     Pre-Election Social

The calendar is tight preceding our ASM elections.  Let’s discuss ideas.  For instance, could we make it work to do the PRE-ELECTION SOCIAL on Monday, November 6^th, in the evening?  The 1^st Years will have class from 2-5pm.  We could set up the social as a pizza function, perhaps.  It’s imperative that we’re all there (with at least one C4C) rep.  Does this date allow enough time for people to decide to run?  Last year, people needed to get nominated before running for office.  Perhaps if the Nov 2^nd events are cancelled, this event could fit there?

 

6:30-9

 

4.     Clubs Management

Danielle has identified November 29^th as our meeting date with the clubs.  Perhaps we can do pizza that day and have the clubs present to us about their schedule.  Importantly, we have worked diligently with the clubs so that each club has the tools to succeed. Most clubs have updated websites by now.  Still issues.  Use helpdesk.    Communications officer should work with clubs to keep website information updated and centralized.  Communications person vs. Danielle’s position.

 

4.5  Tim Keller suggested another ASM position of “Director of Leadership Development”

           

Meeting Times

            10/31 Tuesday 174 

            11/7 –  Tuesday 261

            11/8 – Prospective Students lunch/panel

            11/21 – Tuesday 174

 

5.     Transitions

We agreed to help with a strong transition by

• coffee/lunch with incumbents
• ASM transition dinner – Andrea is taking the lead.
• Three overlap meetings with newbies – Final three meetings.
• Anything else?

 

6.     Positional Goals

Here’s a list of goals that the ASM has taken on:

• Geoff – 1) Continue strong and work hard on the smooth transfer of power. 2) Formalize documentation for the ASM website. 
• Danielle - Planning the New Student Leader Orientation
• Emily - Reserve Golf Course for Golf Tourney and get the ball rolling, maybe planning the next committee meeting
• Josa – 1) Phone all Alums with Update from students 2. Organize a class gift campaign in fall quarter to assess the opinions of our class and begin the process of creating the best message possible to get 100% participation from our class on donations.  3. Encourage students to attend Alumni Socials, invite alumni to our socials (when appropriate).
• Dre and Kevin - stay involved with C4C after the transition by offering guidance and being present to major events such as the Wine Tasting benefit, TOC events and volunteer events.
• Paige - stay in touch with the 1st years and help them relax.  To ensure that at least half of the ASM positions are actually competed for.  Will do this w/ targeted emails to 1st years who would like to run for ASM office.
• Alex – Graduation speaker, newsletter, calendar for the winter, contact faculty with event schedule, secure annual funds from the GSM to account for increased participation from the WPs.
•  Jon - tour of the Budweiser brewery and to plan events that don’t interfere with our busy school schedule and allow the first years to get to know the 2nd years better in an environment outside of school.
• Nick – present a highly organized and weekly updatable budget for next year.  Prepare or expand the notes to be comprehensive and contain more institutional memory
• Sara –
• Tim
• Heather – Furthering collaboration between day-time and WP students by scheduling a meeting between interested students to kick off said collaboration and planning.
• Collin -  Bi-weekly (twice a month) newsletter, and host a meeting for 1^st years.   

 

Weird tangent about “Under the Banner of Heaven”

 

Clubs aren’t overwhelming 

Can go to all the parties

 

7.     Upcoming Topics for ASM meetings

 

8.     Agenda Items for Next Time

Position Descriptions and Edits

Student Oath of Principles

 

9.     Tool Time Theme – Leading by Delegation: understand your team’s strengths

Every team consists of unique team members.  A leader’s ability to achieve results may require him or her to rely on a team.  Importantly, every team member has strengths and weaknesses.  Leaders must be able to communicate with all team members and deploy members successfully.  Some team members dislike oversight, while others enjoy feedback and direction.  An ability to understand each team member is fundamental to a leader’s success with his or her team.  Therefore, it is important to understand individual learning and intelligence styles.  Although many theories exist, two accepted theories for learning styles and intelligence are auditory/visual/kinesthetic Learning styles and Gardner’s 7 Intelligences Theory.

First, understand how people learn, then communicate to them accordingly.  Afterwards set up a project for the team that capitalizes on the team member’s special intelligences.

Learning Styles:

Visual Learners learn through seeing...                   

These learners need to see the teacher's body language and facial expression to fully understand the content of a lesson. They tend to prefer sitting at the front of the classroom to avoid visual obstructions (e.g. people's heads). They may think in pictures and learn best from visual displays including: diagrams, illustrated text books, overhead transparencies, videos, flipcharts and hand-outs.  During a lecture or classroom discussion, visual learners often prefer to take detailed notes to absorb the information.

Auditory Learners learn through listening…

They learn best through verbal lectures, discussions, talking things through and listening to what others have to say. Auditory learners interpret the underlying meanings of speech through listening to tone of voice, pitch, speed and other nuances. Written information may have little meaning until it is heard. These learners often benefit from reading text aloud and using a tape recorder.

Tactile/Kinesthetic Learners learn through , moving, doing and touching...    

Tactile/Kinesthetic persons learn best through a hands-on approach, actively exploring the physical world around them. They may find it hard to sit still for long periods and may become distracted by their need for activity and exploration.

Pluralization of Intelligence

While intelligence was initially perceived as a unitary (if overarching) concept, which could be captured by a single number, a debate soon arose about whether the concept could legitimately be broken into components. Such researchers as L.L. Thurstone and J.P. Guilford argued that intelligence was better conceived of as a set of possibly independent factors. In recent years, buoyed by findings from fields as disparate as artificial intelligence, developmental psychology, and neurology, a number of investigators have put forth the view that the mind consists of several independent modules or "intelligences."

In Gardner’s "theory of multiple intelligences," he argues that human beings have evolved to be able to carry out at least seven separate forms of analysis:

§         Linguistic intelligence (as in a poet);

§         Logical-mathematical intelligence (as in a scientist);

§         Musical intelligence (as in a composer);

§         Spatial intelligence (as in a sculptor or airplane pilot);

§         Bodily kinesthetic intelligence (as in an athlete or dancer);

§         Interpersonal intelligence (as in a salesman or teacher);

§         Intrapersonal intelligence (exhibited by individuals with accurate views of themselves).

These ideas have attracted some attention on the part of educators seeking a more comprehensive and individualized educational system. Recently my colleagues and I have been exploring certain educational implications of the theory in our own research.

http://www.newhorizons.org/future/Creating_the_Future/crfut_gardner.html

 

On-going ASM goals:

§         Coordinate high quality operations

§         Leadership – bring well crafted ideas into sustainable actions

§         Proactively support students and student groups to succeed and thrive, aka the inverted umbrella phenomenon

§         Prepare for smooth transitions

 

Orientation Recap

Orientation Recap by Paige
Wednesday, October 4, 2006

. 57 incoming day students (class of 2008).
. 49 of them joined ASM. This seems a bit low, but maybe we can still
get them onboard.
. I'll be making a CD-and maybe a binder too-to pass on to next year's
Director of Orientation. If you have any input, please let me know.
. Our most successful events (in terms of sign-ups anyway) were the
Pub Crawl and the 1st year/2nd year party, with 45 and 53 attendees
respectively.

Some notes on events:
The ropes course in Grass Valley (On Course, Inc.) was very nice, and more
affordable than CSUS, but inconveniently 1.5 hours away.
If WBC or ASM runs the wine tasting trip again next year, they should
seriously consider going to the foothills east of Sacramento instead of to
Napa. Wineries are becoming more expensive and we had trouble finding
anyone who wanted to cut us a deal.

Money Stuff
The online registration system Geoff set up (through PayPal) worked really
well. Only one issue, and that's been resolved now.
The one drawback to using PayPal is that when we want to withdraw the funds,
we'll have to pay a small fee-between 2 and 3%. We tried to build this into
the registration fees. I haven't withdrawn the funds yet; I am trying to
get all payments finalized before doing that. When I do take the funds out,
they will likely come in my name, but I will just sign the check over to ASM
and Nick can deposit it right away.

I have actuals for all expenses except the Napa bus (waiting for an
invoice/statement from them still). Until I find out otherwise, I am
assuming the Napa bus will cost us about $600 (which is what we'd planned).
ASM also agreed to finance (sponsor) the ASM Welcome lunch directly from the
ASM budget-this cost us $676.36. I did not include this in my
"try-to-break-even" calculations.

Based on those numbers (not counting the ASM lunch expense), and factoring
in the PayPal fees:
ASM should come out approximately $34 ahead. Woohoo!!

Thanks for all your help!

10/3/06 Fall is here, we're back

AGENDA
1. Welcome Back
2. Updates –
3. Orientation Recap
4. Trumba Calendar Update
5. Key Dates
6. Meeting Schedule
7. Budget – Update
8. Fall and Final Quarter
9. Agenda Items for Next Time
10. Tool Time: Leadership Theme
11. Mental Moment

1. Welcome Back Folks. Already we’re all up to our ears in work. I guess we’re probably used to that by now. We’ve got 9.5 weeks left to finish up our excellent tenure as the ASM board. We’ll discuss the idea of quarterly goals (later on), but for now, please consider how you as an ASM officer can set up the future ASM board for success and complete 2-3 final ideas/improvements/other for your position.
a. We meet every week.
b. Good to be back
c. Heather likes us. Brings institutional memory to the ASM
d.

2. Updates – here from everyone (briefly).
a. Jon – everything is good
b. Geoff – all is good
c. Kevin – Wine Tasting benefit work has begun
d. Josa – All is well: Alumni relations
e. Emily – Marketing/Golf Tourney
f. Sara – Dir. Academic Affairs
g. Andrea – Community relations –
h. Nick – Finance – Budget stuff
i. Paige – Orientation was great.
j. Heather is the institutional memory
i. Positions are open. Recruiting/MBA student positions/talk to heather if interested. Launched new website.
k. Danielle – VP Club –
l. Alex – Scheduling, events in motion, jumped in rankings, giving work to the next class. Pleased.

3. Orientation Recap – GREAT JOB PAIGE.
Orientation recap by Paige : copy and paste.

4. Trumba is here.
Geoff is in charge of Trumba for now. Please consider if the duty of the calendar may better fit with the VP of ASM who coordinates with clubs. This is important because, while everyone can see the calendar, only a select few can update it. To upload events, a password is needed. Passwords have been given out to Net Impact, C4C, ASM, Big Bang and Intramurals. Let’s discuss how to roll out the Calendar and plug it more into everyday use.

5. Key Dates for ASM Board Members
October
10/2 – 1pm, WIL Coffee Talk with the Dean
10/2 – 1-1:45pm, International Business Club kick-off event
10/6 – Dean’s Welcome Lunch/Disting. Spkr.
10/7 – 25th Anniversary Reunion and Gala
10/9- Entrepreneurship Speaker
10/12 – GSM Fall Career Fair
10/14 – Prospective Student Event
10/16 – C4C meeting
10/27 – 10/29 – Net Impact Conference
10/28 – CFC Walk for Gold
November
11/2 – Halloween Party at the Villa
11/2- 1st Year 2nd Year football, 4-5pm
11/8 – Prospective Student Event
11/9 – ASM Elections and Celebration
11/16 – Faculty Spotlight Event: Professor Elsbach
December
12/13 – Winter Celebration

Major Events for Winter and Spring (Some Dates may change):
Snow Day – 1/27/07
Wine Tasting Benefit – 2/23/07 (tentative)
Pier to Peer – 3/8/07. (tentative)
Admitted Students Day – 4/13/07
Picnic Day – 4/14/07
C4C Weekend – 4/20/07 – 4/22/07.
Alumni Golf Tournament – 5/4/07
Graduation – 6/16/07.

6. Meeting Schedule
Some of our meetings conflicts with company visits sponsored by Career Services. Many of these visits are in October. I’d prefer that we keep attendance perfect/high so let’s please look at the schedule and see what we could do. Alternatives meeting times could be Wed before noon, Tues or Thurs after 3pm?Here’s the current schedule:
10/11 – conflict, Gallup, 12-2pm
10/18 – room conflict (alternate location tba)
10/25 – conflict, Lam
11/1 – Safeway – 1-2pm
11/8 – room conflict, location tba
11/15 – room conflict, location tba
11/22 – Day before Thanksgiving
11/29- okay!
12/6 – okay!

7. Budget Update from Nick
Recap where we are with the budget, moving forward. In order to make smart decisions going forward, we’ll catch up to the budget, see how orientation went, and give Jon a figure for the remaining social events this quarter. More next week.

8. Fall Quarter and The Home-Stretch
Alex’s Dad, fearing his son was a slacker, always gave the advice to “Finish Strong!” though Paige may note that this statement would be grammatically improved as “Finish Strongly,” unless one was giving a command to someone named Strong. Anyway, you all know where this is going: the ASM faces a choice of how strongly we finish. Traditionally, ASM officers have done well and finished strongly. I’m committed to finishing with astounding excellence. I invite everyone to consider what is possible for each position this quarter. I don’t anticipate people hugging 1st years in the hallways or retaking Smiley’s Econ class, but it is possible for us to pick some practical, attainable goals that will clearly move the ASM forward with its goals:
 Coordinate high quality operations
 Leadership – bring well crafted ideas into sustainable actions
 Proactively support students and student groups to succeed and thrive, aka the inverted umbrella phenomenon
 Prepare for smooth transitions (only one quarter away).

Please Discuss. What can we add to the list below?

2006 ASM Board Accomplishments
Exceptional Orientation Activities
Welcome letter to new professors
The Business School 10-Commandments
Trumba Calendar
Coffee Talk Idea Implementation
High Participation in Mid-quarter evaluations
New club funding forms
New website
Dean Castanias’ Talk
Huge C4C attendance
Golf Tourney – netted $3,500+
Wine Tasting Benefit – netted $12,000
Revamped Funding decision-making process
Communication with clubs
Dean Biggart’s Talk
Focus Group for Career Services
Amazing and successful Admitted Students Day
Corrected a Class Schedule Misprint
Transparent and well-kept Budget
Awesome Social and Talk with Barber
Orientation Survey
Rafting Retreat
Coffee Talks and Write-Up
Redefined Ongoing ASM Goals
Institutional Memory for the Budget
Dean’s Fund Allocation Guidelines
Document Storage and Preservation
Fantastic year-end party with slide-show
Family friendly events

9. Tool Time Theme – Leadership
The tool theme for the fall, unless otherwise suggested will be “leadership.” Please enjoy these tips which may, possibly, change the very course of your life. There are many types of leaders and various forms of leadership. One way to understand leadership is through the “leadership quadrant” which represents four distinct styles of leadership. All of us fall into one category or multiple categories at different times. In general, people feel more comfortable in their “home” category. It’s is very helpful to see how the other forms of leadership will greatly augment your own distinct style.

Consider where your “home” quadrant is. Also consider which zone is furthest from you. Where could that remote style of leadership open up leadership opportunities for you (focus on what’s possible, not why that style may not be possible for you.) Over the coming quarter, we’ll look at different techniques or styles of leadership, such as servant leadership, as well as leadership techniques.

10. Mental Moment
"Nearly all men can stand adversity, but if you want to test a man's character, give him power." -Abe Lincoln